Tax compliance and bookkeeping

Our aim is straightforward: to keep your books current and your filings on time, and to tell you early when something needs your attention.

The engagement

Books maintained, returns filed, surprises flagged early

We maintain your books of accounts, prepare and file your recurring returns with the Bureau of Internal Revenue and other agencies, and produce financial information for your own use and statutory filing — working from the records, explanations and instructions you supply.

Timely filing depends on your records reaching us by agreed cut-off dates, some of which fall earlier than month-end. Where financial statements are prepared, they are compiled using the reporting framework stated in your Service Order, and you remain responsible for them.

Not an audit. Bookkeeping and tax compliance support is not an independent audit or assurance engagement. Where a certification, tax opinion or other regulated professional service is required, it is separately engaged with the appropriate licensed practitioner. See Trust & Governance →

This is a compilation engagement. We will not express an audit opinion, review conclusion, assurance or certification on your financial statements, books, returns or internal controls, and the services are not designed to detect fraud or error. Where the law requires your books to be audited by an independent CPA, you must appoint one separately — and it cannot be us for records we have maintained.

＋ What that means in practice

We do not verify, audit or independently establish the existence, ownership, completeness or valuation of the transactions recorded.
The services will not be relied upon to disclose errors, fraud, defalcation or other irregularities. Responsibility for prevention and detection rests with your management and those charged with governance.
Section 232 of the National Internal Revenue Code requires certain taxpayers to have books audited yearly by an independent CPA. You are responsible for determining whether the threshold applies to you.
Every deliverable carries a statement identifying it as compiled from client-supplied records without assurance. That statement must not be removed or obscured, and the deliverable must not be represented to any third party as audited or reviewed.

Scope

What each component covers

Bookkeeping and books of accounts

Recording of transactions from your source documents, maintenance of the general and subsidiary ledgers, reconciliations of bank and control accounts, and the upkeep of the registered books of accounts in the form required by the BIR.

Recurring BIR tax compliance

Preparation and filing of your recurring returns — withholding, percentage or value-added tax, and income tax — using the data in the maintained books, with filing confirmations and payment references retained as evidence.

Payroll statutory support

Computation support for withholding tax on compensation and for SSS, PhilHealth and Pag-IBIG contributions, remittance schedule preparation, and year-end alphalist and Form 2316 preparation.

Financial statement compilation

Preparation of financial statements on a compilation basis, using the reporting framework stated in your Service Order, together with supporting schedules and the annual inventory list where applicable.

SEC and LGU annual reportorial support

Preparation and coordination of the General Information Sheet, financial statement submission, and local business permit renewal filings for each registered location.

Registration and books maintenance

Registration or renewal of books of accounts, BIR registration updates, and coordination of the supporting documentation each change requires.

Assessment and audit support

Document assembly, schedule preparation and correspondence support in response to a Letter of Authority — administrative support only. Formal tax defence and representation require a licensed practitioner under a separate engagement.

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Not included

Audit or assurance; tax opinions; contested assessments and litigation; settlement of delinquencies, penalties, surcharges and interest; and any act reserved to a licensed professional. We identify what is needed and help you engage the right practitioner.

The part clients underestimate

Records, cut-offs and filing risk

Filing on time is a shared obligation. We can only prepare a return from the records we actually hold — so the cut-off dates in your engagement are not administrative preferences, they are what makes on-time filing possible.

What we need, and when

Complete source documents by the cut-off date stated in the engagement — some cut-offs fall before month-end
Bank statements for every account, for the full period
Sales and purchase documentation, including cancelled and unused series
Payroll registers and any changes in headcount or compensation
Prompt answers to queries raised during preparation
Approval of the return before filing, where your approval is required
Funding of the tax due before the payment deadline

Penalties, surcharges and interest. Where a filing is late, incomplete or incorrect because records, approvals or funding did not reach us by the agreed cut-off, the resulting penalties, surcharges and interest are for your account. Where a delay is ours, we say so plainly and deal with it. We will always tell you which it was — before the deadline wherever possible, so there is still time to act.

We may decline to file a return or document that appears inaccurate, misleading, incomplete, unauthorised or unlawful. That is not obstruction — it is the protection you are paying for.

Fees

How this engagement is priced

Recurring bookkeeping and compliance work is charged as a monthly fee set by transaction volume and the components you select. Annual work — the income tax return, financial statement compilation, alphalists, GIS and permit renewals — is charged separately, so you are not paying a year-round premium for work that happens once. Event-driven work such as amended returns, registration updates and catch-up bookkeeping is quoted as it arises.

Always excluded: government fees, taxes payable, penalties, surcharges and interest, notarial charges, courier, and any external auditor, counsel or specialist. All fees are exclusive of VAT. See how we work →

Common questions

Before you ask for a quote

Our books are years behind. Can you still take us on?

Usually, yes. Catch-up work is scoped and quoted as a separate fixed-fee project before the recurring engagement starts, because the effort depends entirely on the state of the records. We will tell you honestly what we find — including if we think the position needs a licensed practitioner rather than a bookkeeping engagement.

Can you also be our auditor?

No. Where an independent audit is required, you must engage a separate independent CPA. We cannot audit records we have maintained, because that would destroy the independence the audit requires. We prepare the audit-support schedules and coordinate with whichever auditor you appoint.

Who is responsible if the BIR assesses us?

You remain responsible for your tax positions and for the returns filed in your name. We prepare returns from the records and instructions you supply and flag issues we identify. We can provide administrative support in responding to a Letter of Authority; formal tax defence and representation require a licensed practitioner under a separate engagement.

Do you handle payroll processing itself, or only the statutory side?

This engagement covers the statutory computation and remittance support — withholding tax on compensation, SSS, PhilHealth and Pag-IBIG. Full payroll processing, timekeeping and HR administration sit in the Human Resources module of our service catalogue and can be combined with this engagement.

What happens to our records if we leave?

Your books, records and filing evidence are handed back in an organised, usable form on an agreed schedule, subject to settlement of undisputed amounts and to legal retention obligations. Orderly exit is part of the engagement, not an afterthought.

Get your books current and your filings predictable.

Tell us your entity type, monthly transaction volume, headcount and where your records currently stand. We will come back with a scoped proposal and, if catch-up work is needed, a separate fixed fee for it.

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